This article provides instructions for handling the deprovisioning of Biola student Google accounts, including information on retention, contact updates, and data preservation
Biola students will retain access to their biola.edu email account and Google drive for approximately 18 months after their last enrolled term or applicant term, with two exceptions:
As an alumni, if you choose to re-apply for additional continuing education at the university prior to your scheduled deletion then your account will remain active.
For example, if a student graduates in Spring 2023 then their account will be deleted in Fall 2024. However, if they chose to apply for a graduate program in September 2024 but ultimately declined to enroll, then their account would remain active until Spring 2026.
Biola University will notify former students about their scheduled account deletion approximately 6 months prior to deletion, and again approximately 6 weeks prior to deletion.
Keeping your contact information up to date with Biola is very important, especially your personal email. This information is key if you want to access any Biola services in the future such as transcripts, information for taxes, the BiolaHub, or Library alumni benefits.
Please follow these steps to update your contact information on Biola's database:
Biola University also sends regular communication to Alumni with news, events, and exclusive opportunities for alumni.
Upon graduation with withdrawal from the university, students are also encouraged to update their personal email address and contact information to stay connected with Biola University.
You may either transfer your data to a personal Google account, or download your data to your personal computer.
Before you begin Confirm how much storage you're using, create a free personal Google account (if you don't already have one), and upgrade to additional storage space if needed.
To ensure a clean transfer, go to myaccount.google.com in a private browser window and sign in with your Biola Google account.
Click on Start Transfer.
Enter your personal Google account email address, then click Send Code.
Retrieve the code from your personal Google account in a non-private window.
Enter your verification code and click Verify.
Select the content to transfer and select Start Transfer.
Verify your identity with the username and password for your Biola account.
For detailed instructions with screenshots, view our documentation here: Transfer Your Data to a Personal Google Account
Log in to takeout.google.com with your Biola email account.
Select the services for which you want to download data.
Select the file type and size you would like to use for your download.
Note: Biola recommends 2GB .zip files for most cases.
Click download.
For detailed instructions with screenshots, view Google's documentation here: How to download your Google data